Automating grading submission from the LMS

General

If the LMS is sending your event automatically, then the settings under grading file generation do not have any effect and can be ignore. Games will be sent for rating every month.

ECF Online ratings

If you want your event submitted for ECF online rating

  1. Fill in the form on the ECF web site so the grading team know to expect the event:
  2. Set the auto grading flag at event level for auto grading online.
  3. Check in Reports / auto grading that the event shows for auto grading and that there are no errors.
  4. Ensure that in the LMS event settings Grading Type matches the correct rate of play for the event ie standard, rapid or bliz.

The new Monthly rating system 2020/21

If you want your event submitted automatically for ECF over the board rating:

  1. Set the auto grading flag at event level for auto grading OTB.
  2. Ensure that you have the correct grader selected at organisation level - this is the person who will be emailed any errors. They must be a valid grader according to the rating system. Contact the rating team to ask.
  3. Ensure that the correct treasurer is selected for the event - this is the person who will be billed by the ECF for any game fee owed
  4. Check in Reports / auto grading that the event shows for auto grading and that there are no errors. There is also a games count to show how many games have been sent to the grading system
  5. Ensure that in the LMS event settings Grading Type matches the correct rate of play for the event ie standard, rapid or bliz.

The person specified as grader will receive an email with feedback from the grading system notifying them if the grading submission was successful or if there is anything they need to fix. If they need to fix anything they will have to login to the grading system. The most likely thing they might to to fix would be a player with no ECF grading code - they would have to either chose the grading code from a list of possible matches in the grading system or to request a new one (for a new player). Or if they have got the player grading code wrong. In the unlikely event of a grading file needing to be recreated there is a new resubmit button in the auto grading report. . It would save a lot of trouble if organisers could ensure that player grading codes are correct before month end using the various reports that are available in the LMS.

Manual Process

The old manual process is still available although discouraged. The graders:

  • assign a grading code for an event (or group of events) using a 2 character prefix (usually their initials)
  • generate grading files from within the LMS (or create them themselves)
  • put the files through the ECF grading checker program.
  • fix any issues.
  • email files to the grading administrator
  • grading administrator emails back feedback (or errors) from the grading system to the grader.
  • if there were any errors the grader corrects them and emails the file again.

Notes

  1. These reports should be useful in checking things are ok prior to grading:
    • From organisation home page, Reports / Different. Shows differences between grading system and lms.
    • From organisation home page, Admin / New Players. Shows players not known to the grading system. Clicking on the player shows players in the grading system with the same name.
    • From organisation home page, Reports / Similar. Shows players with no ecf grading code similar to someone already on the ECF list. The percentages shown here are a similar idea to those shown by the ecf checker but not the same.

    The various reasons an event my get Ignored are:

    • No grader - the organisation owner must select who is the grader.
    • No treasurer - the organisation owner must select who is the treasurer
    • No club - there is a new player unknown to the grading system without a club - club must be specified (for any new players - ie those who don't have ECF grading codes already, you need to go into edit on them and give them a club). This is a problem only with individual tournaments - for leagues it deduces the club from the team.